Key Dates & Deadlines

Key Dates & Deadlines





We know you want to stay on track with deadlines and key dates so you don’t miss an opportunity to get involved or save money.  Download the pdf calendar version for quick reference!  Check back often for updates.


= Attendee                = Exhibitor               = Speaker

Key Deadline Item

Date

 

Hotel Block Opens
August 1, 2016
Call for Presentations Opens
August 1, 2016
Preferred Exhibitor Space Draw Begins
September 7, 2017
   
Preferred Exhibitor Space Draw Ends
September 8, 2017
   
General Exhibit Sales Open
September 9, 2017
   
Call for Presentations Closes
September 28, 2016
IPI Education Committee Reviews and Rates Submissions
September 29 - December 1, 2016
   
Early Bird Registration Opens
October 21, 2016
Professional Awards Program Deadline
November 18, 2016
Speaker/Presentation Notification of Education Session Selection/Acceptance
December 5, 2016
   
Selected Speaker(s) (including co-presenters) must sign and return electronically IPI Speaker Agreement document found in Speaker Service Center (SSC).
December 21, 2016
   

Strategic Partner Selection Form Deadline January 23, 2017    
Early Bird Registration Ends
January 31, 2017
Book Hotel at IPI Contracted Hotels   *hotel cutoff is April 24; however, this only guarantees the rate IF there is availability.  We strongly encourage you to book your hotel room(s) as soon as possible.
January 31, 2017
Exhibitor Booth Full Payment Due
February 1, 2017
   
Advanced Registration Rates Start
February 1, 2017
Confirmed Speaker(s) (including co-presenters) must provide/upload current 75 word or less bio and a hi-res (300 dpi or more) jpg/gif headshot through the Speaker Service Center (SSC).
February 3, 2017   
   

Parking Solutions Competition Submission Deadline February 15, 2017
Green Star Exhibitor Material Due March 1, 2017    
IPI will provide all confirmed speaker(s) (including co-presenters) the 2017 IPI Conference & Expo speaker template.  This template must be used for all presentations to keep with continuity of the event.
March 1, 2017

 

 

Exhibitor 75 Word Description for Program Guide Due March 1, 2017    
Special request for onsite AV due to IPI (including "sound").  Any request after this date will not be guaranteed.
March 3, 2017
   

TECHTalk Title and description Due to IPI
March 15, 2017
   
Program Guide Advertising Contracts Deadline
March 17, 2017
   
Exhibitor Cancellation- 50% retained by IPI if cancelled by this date.
March 20, 2017
   
Exhibitor Cancellation- 100% retained by IPI if cancelled. 
March 21, 2017- May 24, 2017
   
Program Guide Advertising Artwork Deadline March 31, 2017    
Sponsorship Artwork – Logo Due
March 31, 2017
   
Book Travel- Check out the Air Travel page for special IPI discounts. 
April 1, 2017
Delegate Bag Insert Due April 18, 2017    
EAC (Exhibitor Appointment Contractor) Forms Due  April 18, 2017    
Sponsorship Materials Due in Offices April 18, 2017    
TECHTalk handouts due
April 18, 2017
   
Advance Shipments can arrive at warehouse April 18- May 12    
Hotel Reservation Cut Off
April 24, 2017
Exhibitor Floral Advance Orders Due  April 27, 2017    
Exhibitor In Booth Forklift Advance Orders Due  April 27, 2017    
Show Decorator (signage, shipping/drayage, carpet,  cleaning,  structures, rigging, etc) Advance Orders Due April 27, 2017    
Advanced Registration Rates End
April 30, 2017
Register Booth Personnel for discounted rates  April 30, 2017    
Register for Optional Networking Adventure Activities April 30, 2017
Onsite Registration Rates Start
May 1, 2017
Exhibitor AV Advance Orders Due  May 5, 2017    
IGNITE Presenters: PowerPoint slides must be uploaded in the Speaker Service Center (SSC).
May 5, 2017
   
General Education Speakers:  All Presentation Handouts, PDF's and PowerPoint slides must be uploaded in the Speaker Service Center (SSC).
May 8, 2017
   
Lead Retrieval Advance Orders Due  May 12, 2017    
Exhibitor Move In (7:00 am-8:00 pm)
May 19, 2017
   
CAPP Golf Tournament Club Rental Deadline
May 19, 2017
   
Exhibitor Direct Shipments can arrive  May 19 - 22, 2017    
Exhibitor Move In (7:00 am-8:00 pm)
May 20, 2017
 
 
Onsite Registration Opens
May 20, 2017
 
Exhibitor Move In (7:00 am - 6:00 pm)
May 21, 2017
   
Exhibitor Move In (7:00 am - 11:00 am)
May 22, 2017
 
 
Onsite Registration Rates End
May 24, 2017
Exhibitor Move Out (2:31 pm - 12:00 am)
May 24, 2017
 
 
Carrier Post Show- Check in  May 25, 2017    
Exhibitor Move Out (8:30 am - 12:00 pm)
May 25, 2017
   

Onsite Conference & Expo Event Schedule Key Dates

Dates

     
Exhibitor Move In (7:00 am - 8:00 pm) May 20, 2017    
Exhibitor Move In (7:00 am - 6:00 pm) May 21, 2017    
Optional Networking Adventure Activities start
May 21, 2017
 

Opening Welcome Event:  Mardi Gras Madness 

May 21, 2017
 
24th Annual Voigt CAPP Classic Golf Tournament
May 21, 2017
 
First Timers Orientation
May 21, 2017
 
Exhibitor Move In (7:00 am - 11:00 am) May 22, 2017      
General Session:  Opening Welcome & Panel Presentation
May 22, 2017
 
General Session:  Parking Solutions Competition
May 23, 2017
 
Optional Evening Networking Mixer:  Beer & Bones Event
May 23, 2017
 
General Session:  Awards Ceremony & CAPP Graduation
May 24, 2017
 

Additional deadlines and key dates for Exhibitors are listed in the Exhibitor Checklist in the Exhibitor Service Center (ESC).

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